Human Resources Clerk

Company: Mizkan America
Location: Mount Prospect
Posted on: September 15, 2023

Job Description:

--This job description reflects assignment of essential functions.-- It does not prescribe or restrict the tasks that may be assigned.--The person in this position must be able to work at Mizkan America's North American headquarters located in Mt. Prospect, IL daily. --Flexibility to work remotely for some portion of each day will be available once established in the position. Must be able to be onsite full days on Wednesdays and Thursdays. Great entry-level position for someone looking to start their career in HR!-- The HR Clerk provides administrative support to the HR Talent team which may include administration of on-line compliance training, assisting with recruiting and onboarding activities, and processing invoices and P.O.'s for the HR department. The HR Clerk will also act as the building Receptionist for Mizkan America, Inc's U.S. headquarters. Receptionist responsibilities include greeting visitors, providing and maintaining building access badges for both employees and visitors, answering & directing phone calls, maintaining an efficient and attractive front office environment, sorting the mail, and helping to ship and receive packages. --This position may also be responsible for helping with tasks within the facility such as ensuring the kitchens and office supplies are stocked and in working order and working with building management, IT, and vendors to ensure issues are resolved such as equipment failures, temperature concerns, etc. Additional opportunities exist to get involved in various HR projects as interests and skills are demonstrated.-- Must be available to work from 8am to 5pm each day, with a one-hour lunch break. ESSENTIAL DUTIES AND RESPONSIBILITIES:----HR ClerkMaintain enrollment data and send weekly completion reports for compliance training related to HRSend first-day Orientation follow up e-mails to new employees to assist with the onboarding processAnswer employee questionsMay be involved in processing I-9 forms for new employees and teaching new hire OrientationAssist with travel itineraries and arrangements for new employeesCreate and manage all invoices and P.O.s for HR including being the super user for our pay to procure systemAssist in scheduling interviews, meetings and set up of conference rooms as neededWork on special projects as assigned--to assist the HR Team as needed-- ReceptionistAnswers and screens phone calls, and transfers to the appropriate staff member--Greets visitors and directs them to correct staff member--Filters/distributes all incoming and outgoing mail----Manages all incoming and outgoing packages (UPS/FedEx)--Creates shipping labels for outgoing packages - codes all UPS/FedEx invoices under correct department----Maintains office and kitchen supplies by checking stock to determine inventory levels, anticipate requirements, place and expedite orders, verify receipts, and stock items--Works with other administrative staff to coordinate Reception desk coverage as neededAssists HR office personnel with facility and equipment malfunctions. Coordinates outside repair services as needed--Maintains professional, presentable front office area and ensures kitchen and mailroom area are clean, organized, and fully stockedManages "The Receptionist" digital sign in systemEDUCATION, EXPERIENCE, AND QUALIFICATIONS:----Minimum of two years of related receptionist/administrative experience--Recent graduate with degree in HR, business, or related field preferred but could still be working to complete your degreeMust be reliable, self-motivated, and well organized--Strong learning agilityStrong written and verbal communication skills are essential--in order to communicate clearly with all levels of the organization as well as vendors and suppliersExcellent customer service and interpersonal skillsAbility to multi-task and work effectively while experiencing interruptions/distractions--Ability to maintain confidentiality is required--Intermediate skills required in Microsoft Office with an emphasis on Outlook, Word, Excel, and Teams. Ability to learn how to use common office equipment (e.g., copier/scanner, postage machine, etc.)

Keywords: Mizkan America, Mount Prospect , Human Resources Clerk, Human Resources , Mount Prospect, Illinois