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Building Secretary (10 month)

Company: River Trails School
Location: Mount Prospect
Posted on: May 28, 2023

Job Description:

Position Type:

Date Posted:


Date Available:

Closing Date:
05/19/2023TITLE: Building Secretary (10 month)

1. Have earned a high school diploma or equivalent
2. Have a minimum of two years of successful experience in a related secretarial or office
3. Ability to read, write, speak and communicate effectively and fluently in English (Bilingual Spanish Preferred)
4. Demonstrate appropriate telephone etiquette with proper voice inflection
5. Proficient in utilizing a computer to communicate via email and in using an office
productivity suite like Microsoft Office (including Microsoft Word and Excel) or Google
Apps for Education (including Docs and Sheets)
6. Experience using a student data base system preferred (Ex: Power School)
7. Keyboarding skills: minimum 50 words per minute
8. Have excellent integrity and demonstrate good moral character and initiative
9. Excellent communication, collaboration and interpersonal skills

REPORTS TO: Building Administrator(s)

JOB GOAL: Performs confidential secretarial and clerical responsibilities necessary for an
efficient and effective school office that assists the Principal or designee and school staff in the
performance of responsibilities so that a safe learning environment and effective instruction are
provided to ensure that all students meet and exceed the Core Curriculum Content Standards.

(These are intended as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the
position if the work is similar, related, or a logical assignment to the position.)
1. Reports to work on time
2. Demonstrates consistent and reliable attendance
3. Reads and responds to district/building communications in a timely manner and within any
explicitly defined deadlines
4. Maintains appropriate student records

  • Paper files which include permanent and temporary records
  • Electronic files which include entering, maintaining and updating all student information, creating and printing reports, and extract information as requested using the District's student database system 5. Maintains appropriate and up-to-date staff records, including: paper files, substitute sign
    in sheets and reports, emergency contacts, etc.
    6. Completes the routines necessary to maintain a productive efficient school office
    7. Receives and routes all incoming calls
    8. Assists the administration in implementing the school security procedures, including
    greeting visitors, distributing visitor's passes, and maintaining an electronic security/
    visitor's log
    9. Creates and types materials as directed by the principal/administration
    10. Organizes and maintains all school office filing systems
    11. Processes purchase orders and assists the administration in preparing annual budget
    12. Orders and maintains office supplies
    13. Manages and oversees schools' electronic Master Calendar which includes paperwork for
    building usage by outside organizations
    14. Implements and follows the district's Health and Accident/Injury Procedures and Blood
    borne Pathogens Exposure Control Plan
    15. Supports and implements the district's Risk Management Policy in the assigned
    building(s) to ensure that statutory and common law health and safety rights are extended
    to all visitors, employees, and students, to provide careful supervision and protection of
    all district real and personal property
    16. Conducts himself/herself as a role model for students
    17. Completes all District required trainings and adheres to all Board policies and procedures
    18. Participates in professional development/training programs as directed by building or
    district administrator(s)
    19. Maintains a high level of ethical behavior and confidentiality
    20. Performs additional job duties as assigned by the building /district administrator(s)

    The physical demands described here are representative of those that must be met by an employee to
    successfully perform the essential responsibilities and functions of the job and are not meant to be all
    inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the
    essential responsibilities and functions of the job.
    Unless reasonable accommodations can be made, while performing this job the staff member shall:
    1. Use strength to lift items needed to perform the functions of the job
    2. Sit, stand and walk for required periods of time
    3. Speak and hear
    4. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus
    5. Communicate effectively in English, using proper grammar and vocabulary; American Sign
    Language or Braille may also be considered as acceptable forms of communication
    6. Reach with hands and arms and use hands and fingers to handle objects and operate tools,
    computers, and/or controls

    The environmental demands described here are representative of those that must be met by an employee to
    successfully perform the essential responsibilities and functions of the job and are not meant to be all
    1. Exposure to a variety of childhood and adult diseases and illnesses
    2. Occasional exposure to a variety of weather conditions
    3. Exposure to heated/air conditioned and ventilated facilities
    4. Exposure to a building in which a variety of chemical substances are used for cleaning, instruction,
    and/or operation of equipment
    5. Function in a workplace that is usually moderately quiet but that can be noisy at times

Keywords: River Trails School, Mount Prospect , Building Secretary (10 month), Administration, Clerical , Mount Prospect, Illinois

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