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Office / Trader Assis

Company: A-Line Staffing Solutions
Location: Mount Prospect
Posted on: June 14, 2022

Job Description:

Full time Office Assistant / Administrative Assistant openings in the Mt. Prospect area with a major healthcare company! Starting ASAP! Apply now to Arely Ortiz with A-Line! PAY RATE: $20.00 HOURS: 8 hr-shift between 8am - 5pm, Monday through Friday. On-site position Job Responsibilities:

  • Contract report for President
  • Emailing month end statements to customers
  • COIs (Certificates of Insurance) - data entry of insurance form information
  • Emailing Trader contracts as they are entered in the mornings
  • Emailing Commodity Samples via USPS, UPS, and FedEx
  • Regularly billing loads for 7 traders
  • Reaching out to vendors, freight companies, and occasionally customers for paperwork via email and phone.
  • Posting billing batches
  • Emailing invoices to customers via email and USPS
  • Customs documents for loads going in and out of Canada
  • Monitoring and responding actively to emails (approximately 50-150 emails/day, 2 or more email accounts)
  • Identifying mailed invoices for other offices and emailing them out
  • Acting as a backup to other assistants in our other locations, which would mean assisting more people while an assistant is sick or on vacation Additional Administrative Tasks:
    • Phones
    • Filing, label creation for files as needed
    • Inbound and outbound USPS (snail) mail sorting and distributing
    • Sorting and filing batch paperwork
    • Additional projects, as needed, such as helping mail out Christmas cards Required:
      • High school diploma or GED
      • Admin experience
      • Use multiple programs at once
      • Excel knowledge Why Apply:
        • Full benefits available after 90 days: Medical, Dental, Vision, Life, Short-term Disability
        • GREAT Hours!
        • Competitive Pay Rate! - Arely Ortiz - Apply Directly for Consideration! Office Assistant, Admin Assistant, Administrative Assistant, Receptionist, Clerical, Office Clerk, Front Desk, Mail Clerk, Administrative

Keywords: A-Line Staffing Solutions, Mount Prospect , Office / Trader Assis, Accounting, Auditing , Mount Prospect, Illinois

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